1. Introduction
Welcome to the website of the **South African Society of Archivists (“SASA”, “the Society”, “we”, “our”, or “us”).
These Terms and Conditions govern the use of the SASA website located at:
By accessing this website, registering for membership, or using any services provided on the platform, users agree to comply with and be bound by these Terms and Conditions. If you do not agree with these Terms, you should not use this website.
2. Purpose of the Website
The SASA website provides an online platform intended to:
Support communication and collaboration among archivists and records management professionals.
Provide professional resources, news, and announcements related to archival practice.
Enable membership registration and management.
Provide access to member-only content and community features.
Facilitate professional networking within the archival community.
The platform may include community features such as member profiles, activity streams, discussion areas, and professional resources.
3. Membership and User Accounts
Certain areas of the website are restricted to registered members.
By creating an account, you agree that:
The information provided during registration is accurate and complete.
Your login credentials will be kept secure and confidential.
You are responsible for all activity that occurs under your account.
SASA reserves the right to suspend or terminate accounts that:
Provide false information
Violate these Terms and Conditions
Misuse the platform or disrupt the community
Membership categories, eligibility, and benefits are determined by SASA and may change from time to time.
4. Acceptable Use of the Platform
Users agree to use the SASA website responsibly and professionally.
You may not:
Post defamatory, offensive, or unlawful content
Upload malicious software or attempt to compromise website security
Harass, intimidate, or abuse other members
Misrepresent your professional qualifications or identity
Use the platform for unauthorised commercial promotion or spam
SASA reserves the right to remove content or restrict access if a user violates these guidelines.
5. User-Generated Content
Members may have the ability to post content such as:
Comments
Discussion posts
Professional resources
Profile information
By submitting content to the website, you grant SASA a non-exclusive, worldwide, royalty-free license to display and distribute such content within the platform.
Users remain responsible for the content they publish.
SASA does not necessarily endorse views expressed by members.
6. Intellectual Property
All content on the SASA website, including but not limited to:
Text
Graphics
Logos
Documents
Website design
Software functionality
is the property of SASA or its licensors and is protected by intellectual property laws.
Content may not be reproduced, distributed, or modified without prior written permission from SASA unless explicitly permitted.
Members may access materials for personal, professional, and educational use only.
7. Privacy and Data Protection
SASA respects the privacy of its members and website users.
Personal information collected through the website may include:
Name
Email address
Professional affiliation
Membership details
This information is used for:
Managing memberships
Facilitating community engagement
Providing relevant communications
Personal data is processed in accordance with applicable South African privacy legislation, including the Protection of Personal Information Act (POPIA).
For more details, please refer to the website’s Privacy Policy.
8. Website Availability
While SASA aims to ensure the website is available at all times, the Society does not guarantee uninterrupted access.
The website may occasionally be unavailable due to:
Maintenance
Technical issues
Security updates
External service disruptions
SASA shall not be liable for any temporary loss of access.
9. Limitation of Liability
The information and resources provided on this website are intended for informational and professional purposes.
SASA does not guarantee:
The completeness or accuracy of all information
That the website will be free from errors or vulnerabilities
To the fullest extent permitted by law, SASA shall not be liable for any damages resulting from the use or inability to use the website.
10. Third-Party Links
The website may contain links to external websites or services.
SASA does not control or endorse these third-party websites and is not responsible for their content, policies, or practices.
Users access third-party sites at their own risk.
11. Termination of Access
SASA reserves the right to suspend or terminate user access to the website if a member:
Violates these Terms and Conditions
Engages in misconduct within the community
Uses the platform in a way that harms the organisation or other members
Termination may occur without prior notice where necessary.
12. Changes to These Terms
SASA may update these Terms and Conditions from time to time.
When changes occur:
The updated Terms will be published on this page.
Continued use of the website constitutes acceptance of the revised Terms.
Users are encouraged to review this page periodically.
13. Governing Law
These Terms and Conditions are governed by the laws of the South Africa.
Any disputes arising from the use of this website shall be subject to the jurisdiction of South African courts.
14. Contact Information
For questions regarding these Terms and Conditions, please contact:
South African Society of Archivists (SASA)
Website: https://saarchivist.co.za
Email: administrator@saarchivist.co.za
